Green Cleaning Procedures

A comprehensive green cleaning program requires different procedures for cleaning nearly every part of a building. At Green Cleaning Services, Inc. we follow procedures meant to keep dirt out while use eco-friendly cleaners and methods to improve indoor air quality.

Below is an overview of standard green cleaning procedures.

Special Needs

We develop a plan to address special needs of individual occupants, changing products and procedures if necessary. This is a continual process, where we communicate planned changes and check back to see if more changes are necessary.


Nearly all of the dirt in a building enters through the entryway. We place special focus on this area, putting a system in place to keep dirt out and clean air in. A good matting system with an outside scraper mat and an inside carpet mat vacuumed once a day keeps dirt down. It’s also important to clean under the mats and replace dirty mats with clean ones each week. Trash bins and cigarette urns placed at all entrances keeps trash outside of the building. These bins should also be cleaned regularly. It’s important to sweep outside sidewalks, stairs and other entry areas to the building daily. These areas should be cleaned with a high-pressure power washer periodically.

Hard Floor Care

It’s important to vacuum hard floors daily with a high quality backpack vacuum to remove dirt from the main floor area as well as grout, corners, edges and other hard-to-reach areas. Floors should be damp mopped to remove dirt the vacuum misses.

Carpet Care

Areas in high traffic areas such as lobbies should be cleaned daily with high-efficiency vacuum cleaners that use microfiltration bags. Bags should be replaced when they are half-full. Vacuum filters should be regularly replaced. Make sure to maximize the water extracted from carpets to minimize the potential for mold, mildew and bacterial growth. To dry carpets faster, increase ventilation and use floor fans or carpet dryers.


Microfiber dust cloths and vacuum attachments should be used to remove dust. Avoid feather dusters and other dusters that stir up dust. Spray dust cleaners onto the cloth rather than onto surfaces.


Create a cleaning program for restrooms. Surfaces that hands frequently come in contact with should be cleaned frequently to kill germs. Floors should be kept dry to prevent slipping and cut down on the buildup of bacteria, mold and mildew. Floor drains should be disinfected regularly to prevent biocontamination. The ventilation system should be operating during and after the cleaning cycle.

Food Areas

Floors, tables, counters and other surfaces should be cleaned and sanitized daily. Recyclables should be separated from trash and removed as needed. Trash should be removed daily.

Odor Control

Excessive odors in the building should be monitored and taken care of with peroxide cleaners or liquid bacteria digesters.


Spills should be cleaned immediately with appropriate cleaning products. Cleaners should wear proper protective equipment for cleaning.

Handling Chemicals and Dilution of Concentrated Chemicals

Workers should be trained to safely handle and use cleaning chemicals. That means following a manufacturer’s directions for diluting concentrated cleaners, putting labels on secondary containers and never mixing products together. Cleaning products should be poured onto a cloth rather than sprayed to reduce VOCs.

Trash Removal

Trash should be removed daily and dumpsters and other outside trash bins should be emptied regularly. Check that trash and recyclables are properly separated.

Indoor Plants

Occupants should be briefed on proper care and maintenance. The use of fertilizers and/or pesticides should be monitored for air quality. Plants should not be in direct contact with carpets or ventilation units.

Pest Management

Establish a pest management program that is communicated to employees and building occupants.

Recycling Programs

Recycling collection should meet guidelines set by the recycling hauler and recycling facility. Placing bins throughout the building in easily accessed areas increases participation. Occupants should be educated about what can be recycled. Food and drink containers should be rinsed clean before placed in bins.

Garage Maintenance

Trash should be removed daily. Parking surfaces and stairwells should be swept weekly. The parking surface should be washed twice a year. Drains, basins, lighting fixtures should be periodically checked. Make sure doors are properly sealed to prevent car exhaust from entering the building.

Roof Maintenance

Inspect the roof monthly and make sure it is kept clean and free of debris. Roof access should be limited to authorized personnel.

HVAC Systems

Mechanical rooms must be kept clean and free of rodents and other pests. Each month, these rooms should be cleaned and disinfected and the biocide pack for air conditioner drip pans must be replaced. Filters on HVAC systems and humidifiers should be cleaned and replaced based on manufacturer recommendations.

Fabric Cleaning

All fabric in the building should be vacuumed regularly with a periodic deep cleaning. Spots should be treated immediately.


Basements should be checked for dirt, insects and other pests and any areas of excessive moisture. It’s also important to make sure drains are operating.

Stairs and Elevators

Check for dirt and excessive moisture on a regular basis.

Cleaning Closets

Closets should be clean, dry and adequately ventilated. Drains and wash basins should be kept free of bacteria and odors.

Building Exterior

The building’s exterior should be examined regularly, checking for areas of excessive dirt, standing water, drainage problems and any damage in the parking lot.